DMS

WhatsApp Integration
DMS enables mobile phones, not just PC to interact.Think of the convenience.
Access, upload, archive, activate workflows
Advanced Search
Automated Indexing of searchable PDF, Automatic OCR of all scanned documents
​Custom Tagging by users to facilitate retrieval.
​Existing documents can be digitalized and made available for digital access via search.
​Categorization for multiple departments use breaking the physical documents barrier of one person use at a time.
 
Automate Business Processes with Workflows
Beat the labour shortage
Upgrade staff with new digital skillsets including AI
Reduce human touchpoints to cut clerical tasks
Make staff into decision makers and eliminate manual inputs with plenty of errors
 
Documents secured with role based access controls
All access are logged and monitored and available on phones & desktops
Document access and retrievals via WhatsApp too
 
Minimize capital expenditure
 
Document versioning
Automated versioning with audit trail.
 
Document AI
ChatGPT like integration
AI to enable unstructured queries and immediate responses
Discover hidden values in your data
 
Document Linking and referencing
Holistic views of transactions and events via documents
 
Accounts Payable Processing
2-ways matching of incoming Invoice to incoming Delivery Orders
Searchable PDF invoices or scanned Invoices are data extracted and displayed side by side on your monitor for human verifications and approval.
Delivery Orders are scanned and data extracted and presented side by side on your monitor for human verifications and approval.
The Invoices and Delivery Orders including line items are matched digitally and then exported as spreadsheet or API into your accounting system for payments or inventory input.
Manual input is eliminated.
Invoices are re-calculated with quantity, unit prices, sub-totals and Invoice Total.
3-ways matching of Incoming Invoices to Incoming Delivery Orders to own Purchase Orders
Similar to 2-ways matching above; with additional matching to Purchase Orders and human verifications and no more manual input.
Line items are compared, re-calculated and human verifications needed to spot variances. No need for manual work at all.